Person County Board of Health
Operating Procedures
1. Name and Office.
The name of this organization is the Person County Board of Health (hereinafter “Board”). The principal office of the Board is located at 355-A South Madison Boulevard, Roxboro, North Carolina 27573.
2. Officers and Committees.
a. Chair and Vice-Chair
The Board members shall elect a Chair and Vice-Chair by majority vote each year at the May meeting.
b. Secretary
The local health director shall serve as Secretary to the Board, but the director is not a member of the Board. The local health director may delegate the duties of the Secretary that are set forth in these operating procedures to an appropriate local health department employee.
c. Standing committees
The Board shall have the following standing committees:
Environmental Health Subcommittee – shall consist of a chair and four to five Board members. Members select the subcommittee on which to serve. The committee elects a chair for the upcoming year at the June meeting. The Environmental Health Subcommittee meets bimonthly with members of the Environmental Health Staff and the Health Director to become more knowledgeable about programmatic components. This subcommittee meets on the fourth Tuesday of the even numbered months.
Personal Health / Home Health Subcommittee- shall consist of a chair and four to five Board members. Members select the subcommittee on which to serve. The committee elects a chair for the upcoming year at the June meeting. The Personal Health/ Home Health Subcommittee meets bimonthly with members of the Personal Health and Home Health Staff and the Health Director to become more knowledgeable about programmatic components. This subcommittee meets on the fourth Monday of the even numbered months.
Personnel Committee- Members are appointed by the Board Chair to assess the Health Director’s performance. This committee meets at least annually.
Nominating Committee- Three members are appointed at the March meeting by the Chair. It shall be the duty of this committee to nominate candidates for the offices to be filled at the regular meeting in May. Before the election in May, additional nominations from the floor shall be permitted.
All standing committees are subject to the North Carolina open meetings laws and shall comply with the provisions of those laws.
d. Temporary committees
The Board may establish and appoint members for temporary committees as needed to carry out the Board’s work. All temporary committees are subject to the North Carolina open meetings laws and shall comply with the provisions of those laws.
3. Meetings.
a. Regular Meetings.
The Board shall hold a regular meeting on the fourth Monday of the months of January, March, May, July, September, and November, except that if a regular meeting day is a legal holiday, the meeting shall be held on the next business day. The meeting shall be held at the Person County Health Department, 355-A South Madison Boulevard, Roxboro, North Carolina and shall begin at 7:00 pm.
b. Agenda.
The Secretary to the Board shall prepare an agenda for each meeting. Any board member who wishes to place an item of business on the agenda shall submit a request to the Secretary at least five working days before the meeting. For regular meetings, the Board may add items to the agenda or subtract items from the agenda by a majority vote. The agenda for a special or emergency meeting may be altered only if permitted by and in accordance with the North Carolina open meetings laws.
Any person may request that an item be placed on the Board’s agenda by submitting a written request to the Secretary at least ten working days before the meeting.
c. Presiding Officer.
The Chair of the Board shall preside at Board meetings if he or she is present. If the Chair is absent, the Vice-Chair shall preside. If the Chair and Vice-Chair are both absent, another member designated by a majority vote of members present at the meeting shall preside.
d. Quorum.
A majority of the actual membership of the Board, excluding vacant seats, shall constitute a quorum. A member who has withdrawn from a meeting without being excused by a majority vote of the remaining members shall be counted as present for purposes of determining whether or not a quorum is present.
e. Voting.
Each Board member shall be permitted to abstain from voting, by so indicating when the vote is taken. A member must abstain from voting in cases involving conflicts of interest as defined by North Carolina law. If a member has withdrawn from a meeting without being excused by a majority vote of the remaining members, the member’s vote shall be recorded as an abstention.
f. Minutes.
The Secretary shall prepare minutes of each Board meeting. Copies of the minutes shall be made available to each Board member before the next regular Board meeting. At each regular meeting, the Board shall review the minutes of the previous regular meeting as well as any special or emergency meetings that have occurred since the previous regular meeting, make any necessary revisions, and approve the minutes as originally drafted or as revised. The public may obtain copies of Board meeting minutes at the Person County Health Department, 355-A South Madison Boulevard, Roxboro, North Carolina 27573.
4. Amendments to and Review of Operating Procedures.
These operating procedures will be reviewed annually in January. These operating procedures may be amended at any regular meeting or at any properly called special meeting that includes amendment of the operating procedures as one of the stated purposes of the meeting. A quorum must be present at the meeting at which amendments are discussed and approved, and any amendments must be approved by a majority of the members present at the meeting.
5. Other Procedural Matters.
The Board shall refer to the current edition of Robert’s Rules of Order Newly Revised (RONR) to answer procedural questions not addressed in this document, so long as the procedures prescribed in RONR do not conflict with North Carolina law.
Members of the Board of Health must receive an orientation at the beginning of the member’s term.
6. Compliance with North Carolina Law.
In conducting its business, the Board shall comply with all applicable North Carolina laws, including but not limited to open meetings laws, public records laws, and the laws setting forth the powers and duties of local boards of health. To assist the Board in compliance, the local health director shall maintain a current copy of relevant North Carolina General Statutes and make them available to Board members on request.
DATE DEVELOPED: December 28, 2006
DATE REVIEWED:
DATE REVISED:
APPROVED BY: Dr. Jeffrey Noblett TITLE: Chair of Board of Health DATE: 01/22/07